Document Management Strategy

In 2004, after a four year study, the All Associates Group concluded that documents cost the average organization $8,000-$10,000 every year per knowledge worker within an organization.  Most organizations can see only 5%-10% of this cost when glancing through their financials: Paper cost, toner, printer/copier maintenance, etc… 

So where is the other 90%-95% hiding?  Most of it is hiding in lost time during the document preparation and management processes.  These include: walking back and forth to the copier/printer, fax machine interaction, filing time, folders, binders, staples, envelopes, mail rooms, postage, pre-printed forms, document creation, cabinets, floor space for storage, double data entry points, document archiving and destruction, etc… 

The implementation of a Document Strategy within your organization will help you control these costs.  A well designed Document Strategy will enable not only direct cost savings but will provide efficiencies, enhance compliance, and enable business continuity.  AgniTEK can help you accomplish this by using an external lens to view your company’s processes, and systematically uncover the impacts upon all departments of your document process.  Contact us for your free consultation to learn more about the benefits of a Document Management Strategy.

Electronic Document Management

Still searching for that “paperless office”?  Whether you are looking for simply a way to efficiently retrieve your stored documents, reduce file space, or automate the movement of documents through their processes electronic document management software can be utilized.  It is one aspect, or tool, of a total Document Strategy within an organization. 

AgniTEK has both the experience and resources to work with both small local businesses or multinational enterprise organizations.  With access to different software applications we can assist in providing software that fits your business needs, and your business budget!  AgniTEK services will help implement the correct software, train your staff, and support your software application.     

Intelligent Data Capture

Trying to reduce your data entry costs and time?  Invoices, customer orders, payment forms, internal requisitions, employee on-boarding, and many other documents require large amounts of data entry time; resulting in additional staff and higher administrative costs.  Most organizations recognize a 2%-5% error in data entry due to human mistakes. 

As another tool in the Document Strategy of the organization, intelligent data capture software applications can reduce your data entry activities, costs, and errors up to 50%.  AgniTEK has cost effective solutions ranging from semi-automation to complete automation dependent upon your business needs.  Whether you are processing 500 documents per week, or you are processing 50,000 documents per week, AgniTEK has cost effective solutions for your budget.  AgniTEK services will help implement the correct software, train your staff, and support your software application.     

Variable document creation and distribution software

Are you still printing all of your client invoices and correspondence?  Sending documents through the mail costs your organization postage, envelopes, paper and toner usage, and most importantly time!  More than 40% of organizations have started receiving their invoices, purchase orders, and correspondence from their suppliers and business partnerships in electronic format. 

The difficulty in sending information electronically is often times found in software that is not flexible enough to distribute information to variable paths while creating documents in a batch process; its either all print, email, or fax.  In addition, the forms th

at relay the information in an easily readable manner are still in paper format.  Today there is software designed to eliminate both of these problems: the form residing only in paper format, and the variable requests of your customers.  As even another tool in a company’s overall Document Strategy, variable document creation and distribution software can reduce the need for pre-printed forms, distribute documents to clients electronically or still in paper, and can store the documents electronically within your organization (no need for printing and then scanning).  AgniTEK services will help implement the correct software, train your staff, and support your software application.

Contact AgniTEK to learn more how a document strategy can save your company money, time, and headaches.